Persuading Staff to Wear ID Cards

Creating ID cards for staff to wear makes sense; to not only maintain professionalism but to ensure better security for both staff and visitors to your building. Trying to enforce this may prove tricky, however spending time explaining the benefits with reminders will help so that eventually wearing their ID card to work will become familiar and the norm.

Visual ID for Staff

The most popular method is to display a staff ID card is inside a card holder attached to a lanyard that can be printed with your company logo to further increase security and brand awareness. A lanyard also is a comfortable way to display ID which is important to ensure staff wear it.  In some working environments such as hospitals and factories the ID is better attached by a clip or retractable badge reel.

The ID card will clearly display each member of staffs photograph and job title eliminating confusion by providing clear visual identification. Visual identification is particularly important for an organisation dealing with the public such as a Council or Government body, or a company in a building with lots of other businesses.

Perhaps you also use an access control system, so consider purchasing a double sided card holder to save cards getting lost or damaged whilst making it easy to access.


The ID card ensures your staff can establish who is who and encourages a stop and challenge approach with anyone acting suspiciously. Ensure they fully understand this and that the new ID card is aimed to keep them safe whilst at work.  If you have a security guard it also makes it much easier for them to see at a glance who is genuine and not.


You may find that the novelty of wearing ID may wears off after a while and staff will forget to wear it. So it is important to keep reminding them of the importance of wearing the new card.


Allow time for the new ID card policy to settle in. After the adjustment period, explain to non-compliant employees that you’ll give them a certain number of warnings before resorting to disciplinary procedures. If anyone resists communicate and find out the reason, it could be they have a phobia about wearing a lanyard round their neck in which case you can offer an alternative.

Printing Staff ID Cards

If you would like to invest in the kit to print your own staff ID card then various ID card printing kits are available. Click here to view the range.

We operate a card printing bureau service as so can print your photo staff ID cards for you from as little as £1.75 each including postage! Click here for more information or to order.

Health & Safety for your visitors

The Health and Safety at Work Act 1974 places a duty on all employers to ensure the health, safety and welfare at work of all their employees and visitors.

Main points are:

  • Safe operation and maintenance of equipment
  • Maintenance of safe access to work
  • Safe use, handling and storage of dangerous materials and liquids
  • Training of staff to ensure proper adherence of the health and safety policy
  • Adequate welfare provisions for employees

Companies over 5 employees must maintain a written health and safety policy and ensure that all staff are trained on how to apply at work.


Section 3

Section 3 of the legislation deals with protecting people other than employees.  This includes contractors, visitors, the general public and clients.

A visitor book at reception helps to fulfil this duty of care because you are asking each visitor to acknowledge your health and safety policy and abide by it.  So from the beginning of a visit each visitor understands how important looking after their welfare is to your organisation.  The visitor book also ensures an up to date fire register and provides an ID pass to wear.


To see how we can help click here to view our personalised visitor book kit, this contains everything to get you started.  We also have a kit specific to contractors.

More information can be found at